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Ruhr Games 2017 - European Youth Exchange

Secure your place/ places now at the European Youth Meeting within the Ruhr Games.

Available applications

No further applications are available. If you have received a personal invitation, please follow the link in your email.

SECURE YOUR SPOTS IN THE EUROPEAN YOUTH EXCHANGES WITHIN THE RUHR GAMES

You can secure already beforehand a spot/ spots in the European youth exchanges of the Ruhr Games, when you fill in this form. Please fill in all the fields carefully. If you have questions concerning your registration, please don’t hesitate to contact the Team Ruhr Games.

Please note, that the Youth Camp is fully booked and all the spots are taken. If you have questions about the Youth Camp, please contact Fabienne Caiazza (fabienne.caiazza@lsb-nrw.de)

Registrations to the European youth exchanges (including the subvention) are furthermore available until the 1st of April 2017. Team Ruhr Games can help you, in case you need assistance e.g. with accommodation.

Participation to Ruhr Games and its program is generally not limited.

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* Email address:

* Password:

With this password you can effortlessly administrate this and further registrations.

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Personal Data

* First name

* Last name

Organization/Institution

* Street

* No.

* Zip Code

* City

* Country:

* Phone

Please fill in a country code, e.g. +49 for Germany.

Please register for the Ruhr Games here.

What does a binding registration mean?

By means of the binding registration you secure your places for the European Youth Meeting. The binding registration guarantees you the 100 € per person for the European Youth Meeting within the framework of the Ruhr Games or your places in Youth Camp. The binding registration is simply made by clicking on the binding button. Your information is thus binding and must be filled in completely. You can bindingly register for the European Youth Meeting in the context of theRuhr Games.

* Type of registration

Binding registration

* Contact person

I am the contact person Alternative contact person:

First + last name

Street + House number

Post code + Town

Country

Phone number

Including the country code, e.g. +49 for Germany.

E-mail address

Through which organization/ institution or club the young persons are being invited?

* Organization

The organization stated hereinafter: It is privately organized.

Organization / Institution / Association/ Club

Street + House number

Post code + Town

Country

Phone number

Including the country code, e.g. +49 for Germany.

E-mail address

How many youths and young adults are expected to participate?

* 14 - 16 years old

* 16 - 18 years old

* 18 - 21 years old

* 21 - 23 years old

* Home country/ home countries

* List of participants

Select file...

Excel list with the following information: Last name, first name, gender, age, residence, name of the contact person on site (including a phone number) and T-Shirt sizes of each participant (optionally you can fill in the addresses, phone numbers und email addresses of each participant)

Please note that if you do not have all the information about the youth (for example, name, age), you can still send a provisional participant list. This list may include e.g. The following information; How many young people will participate in total, how many boys / girls etc

Can the youths speak english?

* English language skills

Very good good rather bad not at all

Group leaders & Guardians

The group leaders have a responsibility of all the under 18 year-old participants in the group. All group leaders and guardians must be at least 18 years old.

The following person will be the group leader on site:

* Group leader

I am the group leader The contact person is the group leader Another group leader as follows:

Date of Birth

The contact person’s date of birth

First + last name

Street + House number

Post code + Town

Country

Phone number

Including the country code, e.g. +49 for Germany.

E-mail address

Gender

Date of Birth

The group will be supervised by the following additional persons on site:

* Number

Number of additional supervisors

Age group

The ages of the additional supervisors.

List of supervisors

Select file...

Excel list with the following Information: last name, first name, gender, age, address, phone number, e-mail, address and T-shirt sizes of each guardian

There are disabled youngsters or young adults in our group.

We would like to offer all youths the opportunity to take part in the Ruhr Games. In this case, please contact Anna Saarni from the Team Ruhr Games.

We would like to take part in the European Youth Meeting because

* Reason

we would like to participate in the Sports Program. We have interest in the following sports: we would mainly like to participate in the Featured Program (Festival & Workshops) we would like to participate in the Sports Program as well as in the Featured Program.

Which topics and themes are interesting to your group and to the youths?

Concerts/ stage program

Graffiti

Dance

DJ-ing

Parkour

Would you like to participate in Street art workshops with your group?

Street art workshops

Yes No Maybe

In which city/cities would you prefer to participate to these workshops?

Dortmund

Hamm

Hagen

Sport type 1

Sport type 2

Sport type 3

Sport type 4

We would like to offer young people the opportunity to participate in the Ruhr Games sports program. For further information, please contact Sina Diekmann at diekmann@ruhrgames.de from the Team Ruhr Games.

Please note that separate registrations are required for sporting events and competitions.

I would like to receive tailor made program offers for my group and youths.

Sport as international athletes/ as a team

Sport as spectators

Action Sport and Action Sport shows, as well as participation activities

Workshops & "try-it-yourself"-activities, as well as other sporty activities

Concerts, virtual reality activities und other festival experiences

european youth camp

Documents

To enable young people to participate in the Ruhr Games, we need the following official documents for the participants:

Request for absence from school

Official invitation to the Ruhr Games and to the program between 15-18 June 2017

This document needs to be issued individually. Please request your documents separately from Anna Saarni at saarni@ruhrgames.de with the heading "Certificate of participation".

Official invitation to the Youth Camp from 11-18 June 2017

The documents must be created individually. Please request these documents separately from Fabienne Caiazza at Fabienne.Caiazza@lsb-nrw.de with the keyword"Certificate of participation".

Which accommodation option would you like to use?

You have the following possibilities:

You organize the accommodation of the youths yourself and want to benefit from the subsidy of 100€ per person. Arrival and departure dates are flexible.
The group should be accommodated in the Youth Camp in Hamm organized by the Sport Youth NRW. The accommodation is in the festival camping area, in own tents and it includes catering.

* Type of accommodation

We organize it ourselves and want to benefit from the 100€ subsidy per person Accommodation in the Youth Camp in Hamm*

*Accommodation and catering are free of charge in the Youth Camp. You must bring your own tent, camping mat and a sleeping bag.

Arrival date

Departure date

Arrival and departure

Bus Train Car Airplane

Please note that in the course of the Ruhr Games 2017 very few parking spaces are reserved at the Ruhr Games locations (Dortmund, Hagen, Hamm). If you are travelling with your vehicle during the course of the event, please note that you need a parking permit.

The parking permit must be individually assigned. Please request this document separately before 1 April 2017 from Anna Saarni at saarni@ruhrgames.de with the keyword „ Parking permit“ .

Accommodation

We have already organized our accommodation. Our contact person for the accommodation in Germany is: We would like to organize the accommodation centrally ourselves at sports facilities, but would need further help with the search for lodging*

We would like to offer our support to you and help you as well as we can. Please contact Anna Saarni from the Team Ruhr Games and use the heading "Accommodation".

First + last name

Organization / Institution

Street + House number

Post code + Town

Country

E-mail address

Phone number

Including the country code, e.g. +49 for Germany.

Subsidy

The handling of the subsidy and the collection of it is done by the following person:

Funding

The handling is done by me The handling is done by the contact person. Another person, stated below:

First + last name

Organization / Institution

Street + House number

Post code + Town

Country

E-mail address

Phone number

Including the country code, e.g. +49 for Germany.

In order to enable the young people to participate in the Ruhr Games and to pay out the subsidy, the Ruhr Regional Office needs the following documents from the
international groups:

Complete addresses of the payment receivers
Bank details (including Name of the institution, IBAN and BIC/SWIFT- Number)
Proof of the use of funds In the form of a summary edition of expenditure in chronological order (cost plan)
An attendance list of European young people with the following information: Name, first name, gender, age, place of residence, address, telephone number, email address, signature of the youths.

We would like to point out that this information is needed in good time by you and the other possible contacts and group leaders of your groups. You will receive the documents separately from Anna Saarni from the team Ruhr Games as soon as you are registered. If you do not receive any documents, please contact Anna Saarni (saarni@ruhrgames.de). Please note that the funding can only be paid if the group is bindingly registered and all the data has been received on time.

I would like to receive information about the financial support in a digital form.

We would like to combine the Ruhr Games with our already existing exchange program.

Exchange program

yes no

Other matters

Please note that the pitches for accommodation in the Youth Camp are unfortunately already booked up. You can contact Fabienne Caiazza (fabienne.caiazza@lsb-nrw.de) with your questions concerning the Youth Camp.

Registration for the European Youth Meeting in self-organization including per capita subsidy for European young people and groups is still possible until 1 April 2017 . The Ruhr Games team can help you find the right accommodation if needed.

The places at the Ruhr Games themselves are not limited.

Arrival

10/11 June (the complete week in the Youth Camp) 15/16 June (at the start of the Ruhr Games festival)

Day

Exact day of arrival

Departure

Arrival and departure

Bus Train Car Airplane

Bus size

Number

If you need help with the bus drivers accommodation, please contact Fabienne Caiazza at the Sports Youth NRW(Fabienne.Caiazza@lsb-nrw.de).

A parking place is needed

Number

A parking place is needed

If you need help with the transportation from the airport or from the Hamm railway station to the Youth Camp premises, please contact Fabienne Caiazza at the Sport Youth NRW (Fabienne.Caiazza@lsb-nrw.de).

boys

female youths

Swimming

All the registered participants can swim. Not all participants can swim

Number of those participants who can’t swim

If you have questions about swimming or swimming skills, please contact Fabienne Caiazza (Fabienne.Caiazza@lsb-nrw.de).

The following disabilities are to be paid attention to with following participants:

Disabilities

Camping

The participants will be accommodated in the tents that we will organize ourselves We don’t know yet if we are able to organize tents ourselves*

*In exceptional cases tents can be made available, and in such cases please contact Fabienne Caiazza. Please use the heading "Tents" in your mail.

Number of tents

Tent type

Size of the tent

Meals

The following special diets are to be paid attention to for some participants in our group:

Vegetarian

Vegan

No pork

Gluten free

Other matters

Special diets, known allergies, ...

Program

We are interested especially in the following program options within the Ruhr Games:

Content related workshops (e.g. youth politics)

Cultural workshops (e.g. Graffiti)

Music & Dance workshops

Media related workshops (e.g. Virtual reality)

Sport competitions (e.g. Judo, Basketball, Athletics)

Sports participation activities (e.g. Slackline, Parkour)

Other matters

Would you like to offer activities during the Youth Camp for other participants of the Camp?

Please, write a short description of the offer

We bring the following sports equipment with us

Miscellaneous

I still have the following questions

We confirm that our under aged participants (U18) have a permission to take part in the Ruhr Games 2017 from a parent or a guardian.

We confirm that all the participants have an insurance and are insured for viable accidents, casualties or damages.

We are awere that during the event pictures are being taken and published.

We confirm, that after the event the contact information of the contact persons/ group leaders/ guardians that are full of age, can be used and might receive further information from the team Ruhr Games.

I am at least 16 years old or the legal guardian of the stated person and I agree to the collection and processing of personal data provided. Further information can be found in our privacy policy. See more information in our Privacy Policy.

On this page you can register centrally for all events, workshops and other events within the framework of the Ruhr Games 2023 as well as manage your existing registrations. If you should have any questions please do not hesitate to contact us: Ruhr Games Project Office
Phone: +49 201 2069-699 // E-Mail: ruhrgames@rvr.ruhr

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Ruhr Games 2017 - European Youth Exchange

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